CHICAGO PUBLIC SCHOOLS' POLICY ON STRATEGIC SOURCING
Section:
401.1
Board Report:
00-0823-PO1
Date Adopted:
August 23, 2000
Policy: CHICAGO PUBLIC SCHOOLS' POLICY ON STRATEGIC SOURCING
In an effort to reduce the cost of non-educational services and certain commodities, and in order to implement cost-saving measures (as authorized by 105 ILCS 5/34-3.3(ii)), the Department of Procurement and Contracts initiated a review of the Chicago Public Schools' purchasing practices to determine whether the level of service and value of certain categories of commodities could be better served by a strategic sourcing initiative ("Strategic Sourcing"). Strategic Sourcing is a purchasing strategy through which the Chicago Public Schools achieves improved and consistent prices and service from suppliers by aggregating purchases and by obtaining volume discounts. Strategic Sourcing identifies the best-qualified suppliers, implements a structured purchasing process, and concentrates the resources of the Chicago Public Schools in the marketplace.
The following commodities shall be subject to Strategic Sourcing:
1. Printing Services, including, but not limited to, publications, brochures, stationary, and form documents;
2. Office and Educational Supplies, including, but not limited to, paper, pens, pencils, awards, plaques, certificates, and science and arts supplies; and
3. Telecommunications Equipment, including, but not limited to, printers, faxes, scanners, photocopiers, computers, servers, software, and their maintenance, supplies, and training; and other electronic equipment including, but not limited to, televisions, camcorders, and projectors.
Additional categories of commodities may be included in the Strategic Sourcing initiative by amending this Policy from time to time.
Schools (pursuant to 105 ILCS 5/34-2.3(4)) and all administrative departments shall participate in Strategic Sourcing for the identified categories by utilizing the pre-approved suppliers in accordance with such suppliers' pre-negotiated master contracts. A procedures manual for utilizing Strategic Sourcing suppliers is available from the Office of Procurements and Contracts. Strategic Sourcing suppliers shall be monitored by the Office of Procurements and Contracts on a monthly basis and meetings with each supplier shall be scheduled on a quarterly basis. At the end of each year of a Strategic Sourcing master contract, the Office of Procurements and Contracts shall provide the Board with a report and an analysis of the cost-savings for such commodity.
This policy is effective immediately and applies to all master contracts entered into as of July 1, 2000 for the above identified categories. This Policy, however, does not affect any contracts entered into by any school or administrative department dated prior to the effective date of any Strategic Sourcing master contract, regardless of the length of term of such contract.