Archived Purchasing News
- Dear CPS Vendors,
All CPS employees are being reminded of the Code of Ethics and policies related to gifts and vendor-sponsored parties, so I wanted to take this opportunity to remind you of the same.
Please keep in mind that Procurement & Contracts has a strict zero tolerance (meaning $0.00) gift policy from vendors for employees in our Department. Furthermore, although certain gifts are permitted (as outlined below) for employees in other departments and schools at CPS, we strongly recommend not providing any gifts or parties to CPS employees at all. Instead, the best way that you can benefit CPS is by continuing to provide quality goods and services, but at reduced prices.
Thank you for all of your efforts in this regard.
Sebastien de Longeaux
Chief Procurement Officer
- Click here for PDF message from Alicia Winckler, Chief Talent Officer
- 2013 General Contractors Meet and Greet
Thank you for a successful event this year! The event provided a chance to network with General Contractors and other firms from a variety of industries to build more diverse M/WBE business partnerships. Click here for the January 9th event contact list of attendees.
- Dear CPS Vendor,
Starting July 1, 2012, you MUST register your organization on the iSupplier Portal website at https://supplier.csc.cps.k12.il.us.
Effective July 31, 2012, Chicago Public Schools will STOP printing and mailing hard copy Purchase Orders (POs) and will only issue electronic purchase orders. This is part of the Districtís effort to reduce paper usage and to communicate electronically with our Suppliers.
Through the iSupplier Portal website, all Vendors will have access to download approved purchase orders or to request CPS to send the orders electronically to their email address. Additionally, Vendors may register additional users from their organization using the self-service functionality.
In order to receive approved purchase orders electronically, you MUST register your organization using the instructions listed on the iSupplier Portal website. Alternatively, you can fill the form available at https://supplier.csc.cps.k12.il.us/iSupplierDOCS/UserRequestForm.pdf and email it to PurchaseOrders@cps.k12.il.us. Please allow 1-2 business days for processing this request.
If you are already receiving approved purchase orders electronically via email, you will continue to do so. However, you must still register on the iSupplier Portal website.
If you have any questions, please contact the Department of Procurement and Contracts at PurchaseOrders@cps.k12.il.us or at 773-553-2280 for more information.
- Insurance Requirements: Effective May 30, 2012, all vendors that do business with the Board of Education are required to carry insurance coverage. All vendors will be required to register with Board designated insurance monitoring company. For detailed information see website: www.cpsvendorcert.com
- Providing Goods or Services Requires an Approved CPS Purchase Order
In order to do business with the Chicago Public Schools (CPS), you must obtain an approved purchase order prior to providing any goods or services. This has been Board policy for many years, and is completely consistent with proper business practices. However, it is now evident that adherence to this has not been flawless, so we are putting all vendors on notice in no uncertain terms.
If you are presently providing goods or services (or have done so in the recent past) without an approved purchase order, you must provide the necessary information by filling out the survey provided at the below URL as soon as possible. You need to provide accurate information such as the description of goods and/or services, delivery dates and dollar amount for review and resolution by CPS. Please follow the link below to fill out the survey.
When we receive this information, we will review and determine if payment can be made.
Effective immediately, going forward, if you deliver goods or provide services without an approved purchase order, you will not be paid for those goods or services. If a school or department requests you to provide goods or services without an approved purchase order, do not provide the goods or services. Instead, direct the school or department to obtain an approved purchase order through the Office of Procurement and Contracts. Schools and departments have been put on alert that ordering goods or services without an approved purchase order is a violation of Board Rule 7-13(b).
Invoices must include a purchase order number, itemized description of services rendered, date the materials were delivered, invoice date and amount due. All invoices must be submitted to Chicago Public Schools, Accounts Payable, P.O. Box 661, Chicago, IL 60690-0661.
If you have any questions, do not hesitate to contact the Department of Procurement and Contracts at email@example.com or at 773-553-2280 for more information. Click here for PDF .
- CPS Vendors, effective June 1, 2012, you will notice that the Purchase Order Report PDF...
on the iSupplier portal has been amended to meet the standard CPS requirements. The new PO format will display grant expiry dates and other relevant information including any applicable standard terms and conditions. This information is consistent with that of the purchase orders that are mailed, emailed or sent electronically via EDI. Note that the new PO format will be displayed for any orders approved after June 1, 2012.
If you are an approved CPS vendor and do not have access to our web portal, you may refer to the link - https://supplier.csc.cps.k12.il.us/ to request access.
If you have any questions, do not hesitate to contact the Department of Procurement and Contracts at firstname.lastname@example.org or at 773-553-2280 for more information.